Flashcards on Effective Business Meetings and Communication
Effective Business Meetings and Communication for Students
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Business Meetings
15 cards
Card 1
Question: List three common purposes for holding a business meeting.
Answer: To produce action, exchange or pass on information, and solve problems.
Card 2
Question: What are two activities meetings can be used to stimulate or build?
Answer: Stimulate creativity and build teams.
Card 3
Question: Name four practical items to prepare before a meeting.
Answer: Prepare and share an agenda; invite participants; prepare what contributors will say; arrange roles (chair, minute taker, timekeeper, etc.).
Card 4
Question: What should the chair do at the start of a meeting?
Answer: Welcome attendees, present the agenda and objective, introduce people, call to order, and give the floor to the first speaker.
Card 5
Question: Give three roles and their responsibilities during a meeting.
Answer: Minute taker — take minutes; Timekeeper — keep an eye on time; Devil's advocate — challenge ideas.
Card 6
Question: What are two things the chair must do when closing a meeting?
Answer: Sum up the main points and call to action (agree on a conclusion/decision/plan).
Card 7
Question: What is 'ad hoc' in the context of meetings?
Answer: An ad hoc presentation — something arranged for a specific purpose or situation (temporary/one-off).
Card 8
Question: Provide three examples of meeting-related vocabulary besides 'agenda' and 'session.'
Answer: Plenary session, coffee break, cloakroom.
Card 9
Question: Why might employees feel meetings are problematic?
Answer: They may be required to attend meetings that have nothing to do with them, making the meeting feel unnecessary (could have been an email).
Card 10
Question: Name two social or networking activities commonly associated with conferences or meetings.
Answer: Small talk and networking (mingle during coffee breaks).