Flashcards on Project Closing Actions
Project Closing Actions: A Student's Guide to Project End
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Project closure and evaluation
13 cards
Card 1
Question: What actions should managers take to recognize team members after a successful project?
Answer: Hold recognition or award events (informal to formal) and prepare written performance evaluations for each member mentioning how they expanded their k
Card 2
Question: What should written performance evaluations for project team members include?
Answer: How each member expanded their knowledge as a result of the project, and assessment of commitment, teamwork, communication, and achievement of objecti
Card 3
Question: How can teams identify areas needing further development after project completion?
Answer: Use post-project evaluations and recognition processes (e.g., certificates of appreciation) to identify skills or areas where members need further dev
Card 4
Question: What is the purpose of archiving project documents?
Answer: To ensure documentation is properly organised, filed and retained so records can be readily retrieved and used as references for future projects.
Card 5
Question: Which types of project documents should be retained and archived?
Answer: Important project documents such as financial approvals, contracts, proposals, charters, attendance registers, operational plans, evaluation reports,
Card 6
Question: What are recommended practices for storing archived project documents?
Answer: Use electronic formats and retain hard copies if required, keep backups in a separate archive for safety and security, and follow institutional indexe
Card 7
Question: Why is post-project evaluation essential?
Answer: To review project performance and identify opportunities for improvement for future projects, assessing performance, quality, costs, schedules, and st
Card 8
Question: What methods should be used during post-project evaluations to gather feedback?
Answer: Hold meetings with individual team members and group sessions to allow open personal impressions of performance and suggestions for improvement.
Card 9
Question: Which indicators can be compared to judge a project's success in safety operations?
Answer: Compare crime statistics before and after the project and consider feedback from community policing forums (CPF) and the community.
Card 10
Question: What is the purpose of documenting lessons learnt?
Answer: To capitalise on knowledge and experience gained, improve future performance, and build an accessible knowledge base for managers to retrieve and use.